Constitution

AHOEC Article of Constitution 

ARTICLE 1 – NAME

This Association shall be called “The Association of Heads of Outdoor Education Centres” (hereinafter referred to as “The Association”).

ARTICLE 2 – MISSION, AIMS AND OBJECTIVES

To promote excellence in the management of organisations providing personal development through high quality outdoor education:

  1. (a)  To develop and share excellent practice in the leadership and management of outdoor education organisations
  2. (b)  To champion the benefits and outcomes of high quality outdoor learning
  3. (c)  To represent members’ interests and influence policy development

ARTICLE 3 – MEMBERSHIP

Section 1

The Association is an Association of individuals who are or may be qualified for membership at the time of their election, in terms of Article 3, Section 2 (a) hereof.

Section 2

There shall be four classes of membership, defined as:-

  1. (a)  Full Members: Those who are employed in a strategic leadership role withresponsibility for the management of an organisation who:
    • are committed to providing, or aspiring to provide, High Quality Outdoor Education.*
    • adhere to the Association’s Code of Ethics.
  2. (b)  Associate Members: Those who do not meet the criteria for full membership (by virtue of non-compliance with the requirements of Article 3, Section 2 (a) hereof but whose regions feel they can make a contribution to the Association.
  3. (c)  Honorary Membership may be offered to anyone who in the view of the Executive has made a significant contribution to the workings of the Association or the wider field of outdoor education.
  4. (d)  Co-opted Members: Those who are co-opted for specific periods and purposes as determined by the Executive.

(The ‘*’ in Article 3 Section 2(a) indicates that the phrase “High Quality Outdoor Education” refers to the level of provision as detailed in the ‘AHOEC GOLD Standard’)

Section 3

Members of the Association may join the Regional Group of their choice and inform the Membership Secretary accordingly.

Section 4

No person may be elected a Full Member who does not comply with the specific requirements set out in Article 3, Section 2(a) hereof.

Section 5

Acceptance of a candidate as a Full Member or Associate Member of the Association shall be dependent on:

  1. (a)  The candidate making written application to the Membership Secretary, and
  2. (b)  The Officers of the candidate’s chosen Regional Group, or the Executive, considering the application, ensuring membership criteria are fulfilled within the terms of Article 3, Section 2 and having the option to take up references before making a decision.and
  3. (c)  The candidate paying all membership fees due

Section 6

Where two-thirds of the members of the Executive are of opinion that an individual is no longer qualified for membership under the Articles of this Constitution, the Executive may suspend or terminate the membership of that individual subject to ratification by a two-thirds vote of the members of the Association present in General Meeting, and no reimbursement of fees will be due.

Section 7

To terminate their membership, a member must provide written notice to the Membership Secretary, or other Elected Officer of the Association, stating the date their membership is to be terminated. No reimbursement of fees will be due.

ARTICLE 4 – ANNUAL GENERAL MEETING

Section 1

The Full Members and other elected officers of the Association, assembled at a properly convened Annual General Meeting, shall constitute the supreme authority of the Association.

Section 2

The Annual General Meeting shall vote on any and all of the following matters:

  1. (a)  Election of Officers as defined in Article 5 section 1(a).
  2. (b)  Approval of budget and individual subscription for the ensuing year.
  3. (c)  Alteration and redefinition of geographical areas, and numerical representation, for and byRegional Representatives.
  4. (d)  The amendment or alteration of this Constitution.
  5. (e)  The dissolution of the Association.

Section 3

Voting shall be decided on the majority of votes cast by Full members present.

ARTICLE 5 – ELECTED OFFICERS

Section 1

The elected officers of The Association shall be:

  1. (a)  The Chair, Vice Chair, Secretary, Treasurerand
  2. (b)  Regional representatives elected as provided for in Article 5, Section 2 hereof.

who, together with the immediate past Chair and past secretary, if deemed appropriate by the current Chair, shall be the Executive of the Association.

Section 2

  1. (a)  Regional representation for each of the following regions shall be elected as follows: Up to two representatives from the following regions: Lake District & Northern England, North Wales, South Wales, Scotland, Northern Ireland, South & South West England, Central England, Peak District. (each herein referred to as a “Regional Group”)
  2. (b)  Each Regional Group may elect a Chair and a Secretary to manage their regional affairs and to represent the Regional Group on the Executive Committee.
  3. (c)  It is the duty of each Regional Group to send at least one of their elected representatives to meetings of the Executive Committee. In the event of a Regional Representative not being able to attend a meeting of the Executive Committee, an alternative Full Member may be nominated to represent that region.
  4. (d)  Each of the named regions in Article 5 Section 2(a) will have one vote at meetings of the Executive committee

Section 3

A majority of the votes cast must be obtained by each officer to be elected.

Section 4
The Chair of the Association:

  1. (a)  Shall preside at all General Meetings of the Association and of the Executive Committee, and shall report to the Annual General Meeting.
  2. (b)  Is authorised by the Association to enter into legally binding contracts and other arrangements on the Association’s behalf when duly authorised by a properly conducted vote of members as at General Meeting or meeting of the Executive Committee.
  3. (c)  ShallbeaFullMemberoftheAssociation
  4. (d)  Shall serve a maximum term of 3 years and shall not be eligible for re-election for 1 yearafter the expiry of their elected term.

Section 5
The Vice-Chair of the Association:

(a) Shall undertake all duties of the Chair in their absence
(b) Shall serve for a term of 2 years and be eligible for re-election

(c) Shall be a Full member of the Association

Section 6
The Secretary of the Association:

  1. (a)  Shall be responsible for the convening of all General Meetings of the Association and of the Executive Committee, the preparation of agendas and the circulation of minutes.
  2. (b)  Shall manage the affairs of the Association in conjunction with the Executive as directed by the Association in General Meetings
  3. (c)  Shallserveforatermof2yearsandbeeligibleforre-election.
  4. (d)  Shall be a Full Member of the Association or an Associate or Honorary Member who haspreviously been a Full Member of the Association

Section 7
The Treasurer of the Association:

  1. (a)  Shall attend to and report to the Association the finances of the Association at the Annual General Meeting and the Executive Committee.
  2. (b)  Shall, in conjunction with one or more duly authorised organisations, manage the collection of subscriptions as directed by the Association.
  3. (c)  Shall,attherequestofanyappointedauditors,furnishthemwithsuchdocumentsand accounts as they may require
  4. (d)  Shall serve for a term of 2 years and be eligible for re-election.
  5. (e)  Shall be a Full Member of the Association or an Associate or Honorary Member who haspreviously been a Full Member of the Association

Section 8 Regional Chair:

(a) Shall be responsible to their regional Members and to the Executive Committee (b) Shall preside at Regional Meetings
(c) ShallbeelectedbyRegionalMembers
(d) Shall serve for a term of 2 years and be eligible for re-election

(e) Shall be a Full Member of the Association

Section 9
Regional Secretary:

  1. (a)  Shall be responsible for convening Regional Meetings, the preparation of agendas and the circulation of minutes
  2. (b)  Shall be elected by Regional Members
  3. (c)  Shallserveforatermof2yearsandbeeligibleforre-election
  4. (d)  Shall be a Full Member of the Association or an Associate or Honorary Member who haspreviously been a Full Member of the Association

ARTICLE 6 – THE EXECUTIVE OF THE ASSOCIATION

Section 1

The Executive of the Association (as defined in Article 5 Section 1 and herein referred to as “The Executive”) shall meet four times in each year, and on such other occasions as it shall itself determine.

Section 2 The Executive shall carry out the business of the Association as stated in the Article 2.of this constitution and to act generally in accordance with the decisions of the Association taken at General Meetings. The Executive shall be accountable to the members in General Meetings for their management of the Association.

Section 3

At any meeting of the Executive, the presence of five elected officers shall constitute a quorum.

Section 4

The Executive shall have specific but not exclusive responsibility for calling the Annual General Meeting and, if deemed expedient, combining with it a conference which it, the Executive, along with the host regional group, shall have the obligation to prepare and arrange.

Section 5

The Executive shall authorize a postal, e-mail or otherwise electronic ballot of all Full members, on such occasions as it, The Executive, shall consider appropriate.

Section 6

The Executive is empowered by Full members to employ persons and incur expenditure as detailed act generally in accordance with the decisions of the Association taken at General Meetings. The Executive shall be accountable to the members in General Meetings for their management of the Association.

Section 7

The proper expenses of members of the Executive, including travelling and subsistence, incurred in the discharge of their duties, shall be defrayed out of Association funds.

Section 8

The Executive is empowered to co-opt non-voting members onto the Executive Committee. This can include but is not limited to:

(a) A Membership Secretary
(b) A website manager
(c) MembersrepresentingtheAssociationwithotherorganisations

Section 9

The Executive is empowered to form sub-committees as and when appropriate. Membership of any sub-committees will be determined by the Executive Committee.

ARTICLE 7 – PUBLIC STATEMENTS

No members other than the Chair or their properly authorised spokesperson, shall make, or give or publish any statement to any person on behalf of or relating to the affairs of the Association.

ARTICLE 8 – ALTERATION TO CONSTITUTION

Section 1

The Articles of this Constitution may be amended by the Annual General Meeting by a two-thirds majority of the votes cast provided that written notice of the proposed amendment is given to the Secretary not less than twenty eight days prior to the convening of such meeting, whereupon the Secretary shall, within ten days after the deadline, forward copies of the proposed amendment to all Full and Associate Members.

Section 2

Any article of this Constitution may be waived by a unanimous vote of the Annual General Meeting provided that four-fifths of the members voting at that meeting participate in the vote.

ARTICLE 9 – EXTRAORDINARY GENERAL MEETING

An Extraordinary General Meeting shall be convened by the Secretary upon receipt of written demand for such Extraordinary General Meeting by two-thirds of the Full Members.

ARTICLE 10 – DISSOLUTION OF THE ASSOCIATION

Section 1

The dissolution of the Association may be decided by the Annual General Meeting on a vote of two-thirds of the Full Members present at that meeting provided that sixty days written notice of a motion to dissolve the Association has been circulated to all members.

Section 2

Any assets of the Association existing at the time of dissolution shall be applied only to a body or bodies concerned with some aspect of outdoor education.

Section 3

All liabilities existing at the time of dissolution shall be the joint liability of the Full Members whose names are recorded as being Full Members in the records of the Association one year prior to the date of any resolution to dissolve the Association.

Constitution as amended following the AGM November 2014